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UFSS Notary Network

Signing Procedures

PLEASE READ THE FOLLOWING SETTLEMENT GUIDELINES THOROUGHLY.  AS AN APPROVED UFSS NOTARY YOU WILL BE EXPECTED TO COMPLY WITH THESE GUIDELINES.  NON-COMPLIANCE WILL RESULT IN EXCLUSION FROM THE UFSS NOTARY NETWORK.

We thank you in advance for serving as a notary signing agent for United Financial Settlement Services, Inc.  Your duties for us will be to represent the Lender.  Please refrain from consulting with and/or advising the borrower on the loan program.  If the borrower(s) have questions advise them to contact their mortgage broker. 
 
AT ANYTIME IF YOU HAVE ANY QUESTIONS, CALL UFSS!!!
 
PRIOR TO CLOSING:
Documents will arrive via email to the email address you specified on your notary information sheet.  Every effort will be made to forward the documents well before the appointment time/day.  If for some reason, you do not receive an email with documents and the appointment time is drawing near...
CALL UFSS IMMEDIATELY!!! 
 
The Hud-1 Settlement Statement and applicable
Title documents will be sent via fascimile to the number you
specified on your notary information sheet. 
Again, if you do not receive these, please call UFSS! 
 
Make a complete copy set of documents for the borrower(s)!
 
Review Lender & UFSS Instructions! 
Highlight important instructions and stipulations!
 
DURING THE CLOSING:
 Again..Review Lender's Instructions, loan and title documents.
 
 It is your responsibility to fax documents to the Lender
during the closing if required by the Lender.
 
  Please collect ALL Stips or Conditions that the Lender requires from the borrower. (ie.  homeowner's insurance binder, pest inspection, etc.)
 
NEVER DISBURSE ANY CHECKS WITHOUT CALLING UFSS FOR AUTHORIZATION OR FURTHER INSTRUCION!!!
 
REVIEW DOCUMENTS TO DOUBLE-CHECK THAT ALL ARE SIGNED, INITIALIZED AND NOTARIZED PROPERLY AND COMPLETELY!!!
 
AFTER THE CLOSING:
You will be required to split the package into two sets:  1 set goes to the Lender and 1 set goes to UFSS  (see below for instructions on splitting packages or call UFSS for more information.   It's really more simple than it looks here! )
 
1.  Fax a copy of the following documents to UFSS:  
  Signed Hud-1 or Hud-1A,
   1st and last page of the mortgage,
Copy of the UPS Shipping Invoice(s) prior to returning documents. 
(FAX#:  570-842-3669)
 
2.  Send the following documents to UFSS (VIA UPS Overnight Express)
 
  ORIGINAL Mortgage/Deed (We need originals for recording purposes)
   ALL ORIGINAL Checks (Example:  from Borrower, Bank, Broker, Realtor, etc.)
  COPY of Note
  COPY of Lender's Closing Instructions
  ORIGINAL Owner's Affidavit
   ORIGINAL Purchaser's Affidavit (if appliable)
   COPY of ALL Signing Parties' Valid Photo Identification
   COPY of Right to Cancel/Right to Recission (if REFINANCE)
  COPY of Homeowner's Insurance
   COPY of all Stips or Conditions
 
UFSS WILL GIVE YOU A UPS SHIPPER # WITH YOUR
SCHEDULING CONFIRMATION (SENT VIA EMAIL)
(ANY QUESTIONS, PLEASE CALL!  YOU WILL NOT BE
REIMBURSED IF YOU USE ANOTHER OVERNIGHT SHIPPER!!!)
 
  Return the balance (remaining documents) of the closing document package to the Lender VIA UPS Express Overnight with a true and certified copy of the Mortgage.
 
CALL UFSS IF YOU ARE NOT ABLE TO RETURN DOCUMENTS THE SAME DAY!!!
YOUR COMPLIANCE IS REQUIRED...IF YOU HAVE A QUESTION AT ANY TIME PLEASE CALL UFSS IMMEDIATELY!!!
Thank you for your assistance and compliance with the settlement guidelines!

SPECIAL INSTRUCTIONS FOR PURCHASES: 
***RE:  CHECK DISBURSEMENT *** 
 
DO NOT DISBURSE ANY CHECKS WITHOUT CALLING UFSS FOR AUTHORIZATION!!!
 
1. CALL LENDER FOR FUNDING AUTHORIZATION NUMBER during closing. 
(IF REQUIRED BY LENDER- READ LENDER'S CLOSING INSTRUCTIONS)  (If any party involved in the transactions has any questions regarding check disbursement procedures, please ask that they call UFSS) 
2.  Tell UFSS that you are in closing for (Borrower Name) and you would like authorization to fund (hand out checks).  UFSS will give you further instructions at that time.)
 
 
Your compliance is expected as a professional notary signing agent and is extremely important.  Non-compliance may result in penalties and/or exclusion from the UFSS Notary Network.


United Financial Settlement Services, Inc.
400 Keystone Industrial Park, Suite #2
Phone:  570-207-1040 
Fax:  570-558-1944
 
Copyright 2006 UFSS Notary Network
All Rights Reserved